Nowadays, working from home has become common in organizations. Coordination between teams has become all the more difficult because employees are scattered in different places. Sometimes, they work from various parts of the world. Teams continuously search for task management software that provides comprehensive solutions that facilitate a smooth workflow.
Many task management software programs help the organization initiate tasks, assign them to employees, and track them. In other words, they oversee the whole lifecycle of organizational work from planning to execution. It is inevitable for teams to have task management software to achieve cooperation and help them achieve their goals.
Key Features of Task Management Software:
Most people think a to-do list will make them work more efficiently. Moreover, it helps with your mental health. Whether you are a large company owner or a freelancer, an efficient task management tool helps streamline your daily tasks. The essential features every task management software should have:
1. Project planning
It is the first step in a project management cycle in which you list activities to achieve objectives. By setting project goals and milestones, the software facilitates the assignment and tracking of projects. Visualization and planning tools help you understand how different parts of the project relate to each other. The system should also be able to accommodate the future project growth.
2.Task Management
It helps to break down the project into multiple tiny works to facilitate work assignments. A task management tool that assigns projects to different members of the team. The next step is to set a deadline to ensure the project gets done within the time limit. An efficient task management tool makes it easier for team members to understand their responsibilities.
3. Automation
The task management tool aids in automating certain daily tasks, including task progress and reporting on work progress. It can even automate the feedback process, reduce feedback cycles, and facilitate fast project approval. Thus it helps integrate with project management software to lead the organization toward its goals.
4. Communication
It facilitates team members in different parts of the world to collaborate on a single project. The In-App messaging feature helps the project members to cooperate and do things remotely. The best task management software allows a team member to ask questions about the project’s progress. He can do @mentioning the name of the particular member in charge of the work. The team gets a notification when a task is completed. Finally, the software gives a clear picture of how much of the project is completed and how much is remaining.
5. Resource Management
Resource management helps the project manager understand the task completion status of every team member. He can also know which member is assigned a particular work and how long it will take for the member to work on that task. Ultimately, task management software helps in allocating the work to the right people for the appropriate duration of time. It facilitates the organization to be sure that it is properly staffed and that all the team members are working towards a common goal.
6.Time and Budget Tracking
The time tracker in task management software assists team members in tracking the time taken to finish a task. It also helps in finding the cost spent on a job. It facilitates the project managers to find out the time spent to check the optimum utilization of resources.
7. Project Dashboards
The project dashboard feature will help you track progress made on the projects. Time and task-tracking features in your software will help you understand how long your team takes to complete a particular task. It also compares the projects and points out which one is better. You will get a clear picture if you are ahead of schedule or lagging. In the end, it aids in the decision-making process in an organization. It tells you real-time feedback on the work progress and cost incurred.
8. Project Views
The best task management tool will help you have different project views. A project manager can use the Kanban board, the task list, or the calendar view, to get a complete picture of the project. The view mode can be adjusted to fit the people you’re dealing with. The timeline view can aid your team in comprehending the task in depth, while the Kanban board is the most effective option for your software team.
9. Facilitates Communication
An efficient task management software will help to share documents and images with various teams in an organization. Any team member can edit the documents and share important information effectively.
10. Facilitates Easy Integration
Integration with other tools in the organization can effectively facilitate the overall management of the company, making most task management tools effective. Members don’t have to log into each platform to communicate across multiple platforms because they facilitate it.
10 Best Task Management Software Tools for Work in 2024
Many task management tools have different features that make them stand out. Here is the list of 10 best task-management software tools:
Asana
It is a comprehensive and best task management tool that has multiple project templates and dashboards with project completion updates. You can incorporate this task management tool into the tech stack and simplify the work process.
It also has the most modern features to protect your company data. In addition to helping maintain the secrecy of company data, it integrates with third-party apps. Asana also helps to create dependencies to inform a particular team member that he is waiting for information from the other member. It will help him get a clear picture of when to start his part of work.
Features:
- Incorporate into third-party Apps well.
- Provides a 360-degree view of the project.
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Monday.com
It provides a comprehensive task management tool that makes project planning and workflow in a company very easy. With its excellent software, team members can align with the task and achieve organizational goals.
This, monday.com helps in boosting the productivity of the members by streamlining the workflow. Its graphic dashboard helps members check the work progress. Another interesting feature is that it helps you to customize temples according to your choice and work. Lastly, it facilitates the automation of repetitive tasks to enable you to concentrate on important work. High-level dashboards display the status of the projects and help to make data-driven decisions effectively.
Features:
- It helps in automating daily tasks.
- It helps you to concentrate on important work.
Click UP
It is one of the best task management tools that suits organizations of all sizes. It does the job of work assignments among different team members and helps prioritize important work. They can modify tasks based on importance. It is a comprehensive tool that includes a goals sheet, an inbuilt email facility, task status, and a task checklist.
It can integrate with any third-party application and help you customize the layouts accordingly. The set-up notifications tell you to know the workflow and the status of jobs. Click Up helps to centralize communications to enable teams to work together. It also provides a whiteboard to jot down plans and draft plans together.
Features:
- It has a facility to add fields to customize to your needs.
- It has millions of templates to choose from.
Trello
Alassian’s Trello is the best task management tool that assists in managing a team easily. It is a web-based software that helps you to customize templates to your choice. Trello makes everyone accountable for their respective work. The card title feature in Trello displays the individual work that clarifies a person’s responsibilities and the progress of their work.
It also displays the deadline for finishing the task. Checklists help to break down big tasks into sub-tasks. A tick against the work shows the completed work and you can easily check the pending work. The calendar in Trello helps you stay ahead of others in your to-do work.
Features:
- It helps you stay on track and goal.
- Plan projects, break them down, and track the progress.
Any. do
You might have used web-based or mobile-based management tools. Have you ever used a list-based management tool? Any.do is one the best task management tools ever! Even though it has a desktop, web-based task management tool, users love its mobile-based application. It assists in organizing the work and helps you to check your part of the work through custom dates or by filtering.
You can download this tool to your iPhone or Android mobile. Any.do is a simple, user-friendly app for task management. You can use any.do your daily tasks, family tasks, or office tasks. In all the cases you can visually organize the work and break it down as important, high priority, less important, and done.
Features:
- You can prioritize tasks whether it is your work, family-related, or office work.
- Compatible with Android or iPhone. It helps in viewing tasks and organizes them from anywhere in the world.
Proof Hub
It helps manage projects from cross-functional teams in different industries. The proof hub is a project management cum team collaboration tool that helps to coordinate with teams of any size. It helps to understand the task, remain focused, and complete the work on time. It brings in winds of clarity by driving out confusion.
The tools clearly show individual tasks, and that the team members can see and understand. No member needs to run here and there searching for information as it is centralized and crystal clear. Since the information is accessible to everyone, it helps in easy work allocation. Finally, it also makes it easier to get individual growth-related reports.
Features:
- Facilitates exercise of extensive control over the team.
- It has a chat feature allowing the free flow of communication throughout the organization.
Task Log
Task log is a task management tool designed for freelancers. To manage tasks, a task log is a tool designed specifically for freelancers. Updating the to-do list and assigning tasks to different team members is advantageous. A single dashboard is available in this task management tool to distribute work to the client and monitor it daily. A comprehensive overview of the tasks, how much has been accomplished, and the overall performance of the group is given by it.
Features:
- Assign tasks to particular clients.
- Best Freelancer tool to assess their performance.
Chanty
Chanty is among the best task management tools, that helps to supercharge the team. It helps in messaging, and video calling to maintain workflow in the organization. Most importantly, it helps to share the screen to show what you are working on for better clarification. It takes only a click to shift to video calling.
To plan work, you can take input from others and make a presentation in a video conference. Up to 1000 people can participate in the video conference and this tool supports 49 screens. It is a wonderful task management tool that helps to integrate with the existing organization software.
Features
- It has a built-in task assignment tool.
- Streamlining with existing software of the organization.
PayMo
It is the best task management software that helps to manage workforce, project cost, and customer billing. When you set the goals and fix the responsibilities, it helps to fix an approximate budget for your business. The budget manager can assess the hourly budget, operating expenses, and overall budget of the project.
Feature:
- Task management by giving priorities to the urgent ones.
- Helps in effective budgeting of the project.
Air Table
Air Table is an excellent tool for managing tasks that assist in comprehending tasks and analyzing progress individually. Repetitive tasks can be automated and a variety of templates can be chosen from.
Features:
- Project automation.
- Using multiple tables to understand the progress of the work.
Summing Up:
Task management tools help in the integration of various teams and projects in the organization. The best task management software facilitates smooth work flow connecting all team members through effective communication. It helps fix individual tasks and assess the progress of the projects and team performance. Different project templates help the manager get a complete view of the project and suggest improvements whenever required. Finally, task management software easily integrates with other organizational software and helps in overall organizational improvement.
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